In today’s business climate, reducing and controlling costs is more important than ever. Strategies to increase sales revenue and streamline business processes are obvious areas to address, but many organizations fail to look at the cost of managing documents, which can present significant opportunities for savings – as much as 30% according to industry analysts.
Companies that embrace a Managed approach and implement a comprehensive output management strategy can realize substantial benefits such as:
- Decreased document-related expenses
- Controlled expenditures
- Increased employee productivity
- Eliminated or significantly reduced waste
- Continuous improvement with document lifecycles
- Greener corporate citizen status
Our Device Management services can include Cost Recovery solutions that will trackusers and their copy and print activity enables organisations to accurately allocate the costs for print & copy to individuals, user groups, cost centres or subsidiaries based on real data rather than split them based on assumptions or estimates.
By further tracking what users are working on the copy and print costs can be allocated to customers, projects or matters. To enable activity tracking at the time of copy and print, users need to provide only their user ID (usually automated for print) and, if applicable, the respective customer, project or matter reference.
Tracking copy and print provides service organisations (e.g. legal or financial services providers) the ability to disburse costs to their clients. Where post-activity recovery of costs is not feasible (e.g. in education or in public areas) our Cost Recovery solutions can be configured so as to require pre-payment prior to users being able to utilise the devices. Revenue raised with the assistance of the Cost Recovery solutions can be utilised to neutralise existing costs, to fund investments into new copy and print technology and to generate new profitable revenue streams.